We know that you care about your personal data and how it is used. On our end, we are committed to making sure that we are doing everything we can to fulfill applicable legal requirements on the processing of your personal data.
This Privacy Policy describes how Motorica AB, Helgagatan 36, 118 58 Stockholm, Sweden, reg. no 559294-1107 ("Motorica" "we" "us" or"our"), collects, uses, and shares personal information when you interact with us, including but not limited to entering into contracts,applying for a vacant job position, visiting our website, filling out an investment form, or participating in events organized by us.
We are committed to protecting your privacy and ensuring that your personal data is handled responsibly in compliance with the General Data Protection Regulation (GDPR). Therefore, in this privacy policy, we describe the personal data we collect, how and why we use it, and what choices and rights you have regarding your personal data.
Please read this Privacy Policy carefully to understand how your data is used when using our service, communicating or doing business with us.
If you have any questions about this Privacy, you can always reach out to us at info@motorica.ai.
1. What is personal data?
Personal data means any data that can be used to identify you personally, such as your name, address, contact information,device data (as your device may disclose your approximate location or be otherwise connected to you), and more. For the sake of simplicity, we also refer to personal data as “data” in this Privacy Policy.
2. For what purposes will we use your personal data?
• Providing the service. We use personal data to provide access to and operate our service.
• Service improvements. We use the information we collect to provide and improve our service, including to personalize your experience, analyze trends,and optimize our platform's performance and functionality.
• Communication and customer service. We process your contact details and information provided in communication with us to respond to service queries, other requests, and to provide customer support. Additionally, we may use your contact information to communicate with you about important updates and notifications. The processing is based on our legitimate interest to provide customer service.
• Invoicing, administration, and bookkeeping. If you or the company you represent have entered into any agreement with us, we may process your contact details for invoicing and administration purposes. The processing is necessary for the performance of the applicable contract and for compliance with legal obligations to which we are subject, such as retaining certain accounting information in accordance with the Swedish Accounting Act.
• Marketing. If you consent to marketing cookies and similar technologies on our website or in our app, we may collect profile information from Google and information about which other websites and apps you visit to create user audiences for marketing purposes, to display targeted advertisement and to measure how users interact with our advertisement. This may include profiling and the use of machine learning and other techniques over your data and in some cases using third parties to do this. Targeted advertisement based on profiling is shown only if you have consented to cross-device tracking on your iOS or Android device.
• Recruiting. If you apply for a vacant position at Motorica, we will process your job application and related information.
3. What data will we collect?
What data we collect about you depends on why you’re in contact with us and what data you choose to share with us. For the purposes above, we may collect and use the following types of data about you.
• Log-in information,such as email and password to create and verify your user account.
• Contact details, such as name, e-mail and phone number.
• Information from other sites (with your consent), such as profile information from Google and browser data about what other sites and apps you visit.
• Information provided when communicating with us by email, web forms, mail, or other offline means.
• Device and log data, information that identifies you and your device, such as your IP address, logininformation, approximate geolocation based on your IP address, browser type,and how you use our service. This data is automatically sent by your browser orAPI client when you interact with our service.
• Redacted payment information received from a third-party payment service provider.
• Other data on how you use our website, such as aggregated and anonymized data about how you move on our website and what products and sites you click.
• Automatically collected general technical data about your device, such as your device’s IP or MAC number.
• Advertising identifiers generated by your mobile or desktop device that allow online advertising and provide information on how you interact with our ads (if you consent to marketing activities).
• Job applications, which may include contact details, date of birth, gender, photo, and other information included in your resume or cover letter, as well as information included in notes and evaluations executed by us in connection with application reviews and job interviews.
• Other data: Any additional data that may become relevant or necessary to collect based on your configuration of our service or selection of third-party services.
4. What legal grounds do we have for processing your personal data?
Fulfilment of contract
Some of the data processing described above is necessary for us to provide the service you have requested and to fulfil our obligations under theTerms of Service or any other contract entered into between you and us. This includes, under the Terms of Service, processing that is essential for providing our service, granting access to the platform and website, and facilitating communication. Without access to this data, we will not be able to provide all parts of the service to you.
Legitimate interest
Some of the data processing is based on our legitimate interest to use the data. For an interest to be considered legitimate, our use of the data may not override your fundamental rights or interests. When we use data based on legitimate interest, we believe we have a reasonable cause for using the data and have assessed that the use will not violate your rights or interests. For example, we find that we have a legitimate interest in using certain data for managing our business operations, enabling smooth surfing on our website and improving our service.
If you are an existing customer or have otherwise been in contact with us, we may also send newsletters to you based on our legitimate interest to market our service. You may, however, opt-out of receiving marketing communications from us by following the unsubscribe instructions provided in the communication or by contacting us at [email].
Consent
Some data is only processed if you consent to us using the data for the proposed purpose. For example, we will not advertise our service to you on other websites and socialmedia, unless you have accepted such use of your data. We will ask for your cookie preferences in our cookie banner when you visit our website. You can read more about cookies and how to consent or decline them under “What are cookies and how are they used?”. Legal requirements In addition to what is stated above, we may also need to collect and store data to comply with certain legal obligations we are subject to, such as retaining accounting information in accordance with the Swedish Accounting Act.
5. Who can access your personal data?
Payment service providers
In order to provide secure payments, we use well-renowned third-party payment service providers FastSpring in our check-out. To provide you with payment options, they need to access your payment information.
Please keep in mind that these payment service providers have an independent responsibility for the data that they collect as part of providing the requested payment service. The service providers are considered as the data controller for the transaction, and the payment data and they are responsible for your data being processed in accordance with the GDPR as well as other applicable laws. By using the check-out, you agree with the terms of use of the payment provider that you use and acknowledge that their privacy policy applies to the purchase. The terms and conditions of the service provider will be shown in the checkout prior to completing your payment.
Other suppliers that help us provide our service
For the purposes we have describe above (see “For what purpose will we use your personal data?”) it is sometimes necessary for us to share your data with third parties. We use certain partners to help us provide, improve, promote, and protect our service. For example, we use suppliers to manage marketing, data storage, and webhosting on our behalf. These suppliers may only use your data in accordance with our instructions and we only share such data that is required to perform the service in question. We do not sell any personal data to partners or any other third parties.
Authorities We may share data with authorities or other third parties when required by law or regulations, or when it is necessary to ensure the safety and security of our service, or to protect or defend the legitimate rights and interests of Motorica, or those of our users, employees, directors or shareholders.
Other third parties
If we were to be merged or sold (in whole or in part), your data will be shared with or transferred to the merged or buying entity. In such a case, your data will continue to be processed in accordance with this Privacy Policy.
Other users
We may share your Personal Data with other users if you instruct us to do so. For instance, if you decide to make certain assets or usage data available to other users within our platform, or if you choose to provide a public profile or description for others to view. If you opt to share your configuration or device data, we may also make certain relevant information or features available to help other users understand and interact with your settings or assets.
6. How do we protect your personal data?
We take several steps to keep your data secure and protect it against unauthorized or unlawful processing, and against accidental loss, destruction, or damage. Your data is stored on secure servers and is accessible only by relevant authorized personnel who need access to perform Motorica’s service. All requests to access data and the actual access to data are logged to ensure accountability and traceability. This data includes organizations and their users, functions and evaluations, indexes, and events.
7. Where is your personal data stored?
The data that we collect about you is mainly processed and stored within the European Union but may be transferred to other countries where our partners or suppliers are located or maintain facilities. Before transferring data outside of the European Union, we will ensure adequate mechanisms to protect your data, for example by using the Standard Contractual Clauses as approved by the European Commission, or ensuring adherence with the EU-U.S Data Privacy Framework.
8. For how long do we store your personal data?
How long we keep your data will vary depending on the purpose for which we collected the data. As a general rule, your data is used as long as it’s necessary for the purpose we collected the data for. The purposes for the data collection are listed under “How will we use your personal data?”.
In some cases, we need to store your data longer to comply with applicable laws (including those regarding document retention),resolve disputes with any parties and otherwise as necessary to allow us to conduct our business. All data that we store will be subject to this Privacy Policy.
10. What rights do you have?
You always have the following rights in relation to your personal data:
● The right to access your data. You always have the right to understand what personal information we process about you and request a copy of your data.
● The right to correct inaccurate information. You always have the right to correct or ask us to correct any inaccurate data about you.
● The right to request erasure or restriction of your data. You have the right to have us erase or restrict the use of your data that is no longer needed for the purposes for which we collected the data. You also have a right to object to any processing you find unlawful or unnecessary for the informed purposes.
● The right to data portability. When technically possible, you have the right to get your data transferred to another service provider. You may exercise your rights described above by sending a request to legal@motorica.ai. We will respond to your request within 30 days. Please note that there may be restrictions for us to erase certain data, such as data that we are required to store by law or regulations.
We are always committed to handle any request,complaint, or concern that you may have about our use of your data in a lawful, fair and transparent way. If, however, you believe that your rights have been violated you always have the right to file a complaint with the Swedish Authority for Privacy Protection (https://www.imy.se), or the supervisory authority in your country of residence.
10. Changes and updates to this Privacy Policy
We may periodically, in our discretion, make changes to the Privacy Policy. If we make material changes to the Privacy Policy, we will notify you at our website. It is the Customer's responsibility to stay informed by regularly reviewing the Privacy Policy and the latest amendment date.
Last amended 01-11-2024.
11. Childrens’ privacy
We do not intentionally collect, store, or process personaldata from individuals under the age of 18, and our Services are not designed for or directed at children. If you suspect that we have inadvertently gathered any Personal Data from minors through our platform, please contact us immediately at legal@motorica.ai.
12. Contact us
If you have any questions about this Privacy Policy, e-mail them to legal@motorica.ai, and be sure to indicate the nature of your question or concern.